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On behalf of the National Tribal Justice Resource Center (NTJRC), I would like to cordially invite your organization to exhibit at the Second Case Management and Court Technology Conference and Vendor Exposition being held May 2-4, 2005 at the Chateau Sonesta hotel in New Orleans, Louisiana. We first held this conference in 2001 and later conducted vendor expositions in 2002, 2003 and 2004 in conjunction with the annual National American Indian Court Judges Association Conference and Meetings, however, because of frequent requests from our consituents for a conference dedicated solely to Case Management and Court Technology we've decided to conduct two such conferences, one on each coast, in 2005 and 2006. This May's Conference and Expo will be the first of the two. Also, this time around, we are adding vendor showcases to our agendas. The impetus
for this conference is due, in part, to the great number of tribal
nations and Alaskan villages that are looking to automate or upgrade
their court's technology and capabilities with the assistance of
grants from the U.S. Department of Justice, Bureau of Justice Assistance's
(BJA) Tribal Court Assistance Program. These grantee tribal courts
are exploring various methods and means for automating their tribal
justice case management systems in order to more effectively meet
the demands of increasing caseloads and ever shrinking budgets --
while still remaining faithful to tribal traditional culture and
practices. At the same time, we also have non-grantee tribal courts
looking to automate or improve their current technologies. Attendees
will be interested in a wide variety of technologies, including,
but not limited to: case management, records archiving, calendar/scheduling,
imaging/optical storage, court recording/voice technology, jury
systems, legal research, traffic systems, videoconferencing/teleconferencing,
etc. The conference will be open to both BJA grantees and non-grantee
courts. Exposition The Exposition
will allow Tribal Court Judges and Court Administrators to see your
products and/or services first hand. This is a wonderful opportunity
for marketing your product/service and, at the same time, to provide
our attendees with a chance to compare products and services side-by-side.
The Exposition portion of our Conference will be a full-day Showcases Perhaps the most exciting new "activity" this year is that we are adding vendor showcases to the participants' conference agendas! There will be just four (4) vendor showcases. Each showcase slot will be 90 minutes in length and repeated twice so that each participant will have the chance to see each vendor's showcase. We are repeating the showcases twice to create a smaller group dynamic that is conducive to interaction and a better informational exchange/learning environment between attendees and the vendor presenter. Two of the four showcases will be set-up in a computer lab (we will provide a lab with up to 25 workstations) where participants can see and work along with the vendor and its product on individual computers. The other two showcases will have a traditional classroom set-up with a screen and live hook-up for the vendor to present and demonstrate their product. In addition, all of these showcase vendors will also have a traditional exhibit space in the exhibit hall as well. Not surprisingly,
the opportunity to be a showcase vendor will require that the vendor
pay a higher fee than an ordinary exhibitor. Also, to ensure that
the showcase also provides a learning experience (over the years,
we've learned that a presentation that is pure sales pitch makes
attendees tune out), we will be requesting that interested vendors
be willing to present at least 45 minutes of generic "educational"
lecture about their type of product, covering developmental history,
benefits, advantages, etc. to court systems. The remaining time
can then be specifically for product demonstration. In order to
present a good mix of court technologies and because we want to
ensure that the educational component is worthwhile, we will be
asking interested vendors to submit a draft "showcase"
outline. Based on the type of product and quality of the "educational"
component to the showcase, we will select 4 vendors for the showcases.
So, it's going to be a little competitve to be designated a showcase
vendor...we will not just be choosing the first 4 vendors that want
to demonstrate. Fees and Deadlines The fees for showcase vendors wil be $1000.00 if the computer lab is utilized and $500.00 for the classroom setting. Vendors who will just be exhibiting at a table or booth will pay $300 per exhibit space. We hope that
you will be able to join us for this very exciting Conference and
Vendor exposition in New Orleans. Please let me know, by e-mail
(tina@ntjrc.org), whether you will be able to accept our invitation,
so that we may insure that we have adequate space for all vendors.
If you plan on just exhibiting, we need to know by Friday, April
1, 2005. Other Information We have secured the government rate of $109.00 (plus taxes) per night for the conference hotel, Chateau Sonesta (http://www.sonesta.com/neworleans_chateau/). The room block name is "National Tribal Justice Resource Center/NAICJA", call 1-504-586-0800 to make reservations. Conference information, registration forms, hotel information, agendas, vendor info, etc., can be found on our website at: www.ntjrc.org/techconf05 Look forward to hearing from you and seeing you in New Orleans! Sincerely, Tina M. Farrenkopf |
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